Printing is an often-overlooked but significant operational expense for any business. While you may see the cost of paper and toner on an invoice, the true costs are often hidden in plain sight. Are you aware of how much your office printers are really costing you?
Here are five hidden costs associated with unmanaged print environments:
- Inefficient Devices: Older, desktop printers are not only slow but also consume far more energy and ink per page than a modern multifunction device (MFD). Consolidating your printing onto a few efficient devices can drastically cut these costs.
- Uncontrolled Colour Printing: Colour printing can be up to ten times more expensive than black and white. Without proper controls, employees may be printing emails and internal documents in full colour, needlessly driving up your expenses.
- Consumable Waste: Do you have a cupboard full of unused toner cartridges for printers you no longer own? Ordering supplies on an ad-hoc basis often leads to waste and unnecessary spending. An automated supply system ensures you only get what you need, when you need it.
- Lack of Security: Unclaimed documents left sitting on the printer tray are a major security risk. A single sensitive document falling into the wrong hands can lead to a data breach, costing your business far more than just money.
- Wasted IT Time: How many hours do your IT staff spend dealing with printer-related issues like driver installations and paper jams? This is valuable time that could be spent on critical business projects.
Conclusion: By taking control of your print environment with a Managed Print Service (MPS), you can turn these hidden costs into visible savings. An MPS provides efficient hardware, proactive support, and smart software to manage your printing, so you can focus on what matters most: growing your business.
Call to Action: Ready to find out how much you could save? Contact PBS Group today for a free, no-obligation print assessment.